Bookkeeping/ Payroll

Monthly and quarterly bookkeeping

• Record and categorize all financial transactions (sales, expenses, receipts)

• Bank and credit card reconciliation

• Accounts receivable and accounts payable management

• Transaction coding consistent with your chart of accounts

• Maintain general ledger and subsidiary ledgers

• Monthly trial balance preparation and review

Financial statement preparation

• Monthly, quarterly, and annual income statements (P&L)

• Balance sheets and statement of cash flows

• Comparative period and year-over-year reports

• Custom financial reports on request (department, location, project)

Accounts payable and expense management

• Invoice processing and vendor payment scheduling

• Expense report review and reimbursement processing

• Vendor statement reconciliation

• 1099 vendor tracking and preparation

Accounts receivable and billing

• Customer invoicing and statements

• Payment posting and unapplied payment resolution

• Aging reports and collections support

• Credit memo and refund processing

Payroll services

• Full-cycle payroll processing (weekly, biweekly, semi-monthly, monthly)

• Gross-to-net calculations, deductions, and tax withholdings

• Multi-state payroll processing and tax compliance

• Direct deposit setup and processing

• Employee and contractor wage payments (including 1099 processing)

Payroll tax compliance and filings

• Federal, state, and local payroll tax calculations and filings

• Quarterly payroll tax returns (e.g., Form 941 equivalents)

• Annual filings and reconciliations (W-2s and 1099s)

• Sales tax and payroll tax deposit management

• Year-end payroll reconciliations

Payroll reporting and analytics

• Payroll cost breakdown by department, location, or project

• Labor burden and overhead calculations

• Custom payroll reports for budgeting and forecasting

Internal controls and process setup

• Standard operating procedures for bookkeeping and payroll workflows

• Segregation of duties recommendations

• Document retention and recordkeeping guidance

Audit support and reconciliations

• Monthly and quarterly account reconciliations

• Support for external audits and tax examinations

• Preparation of schedules and source documentation

Fixed asset accounting

• Asset tracking and capitalization

• Depreciation schedules and entries

• Disposals, impairments, and asset reconciliations

Payroll and bookkeeping advisory services

• Cost-saving and automation recommendations

• Compliance risk assessments and remediation plans

• Assistance with budgeting, cash flow forecasting, and financial planning